Terms and Conditions

Acceptance of policies and registration conditions

The following WoTCon membership Terms & Conditions (the “Terms & Conditions”) apply to the WotCon annual event. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as an affirmation of your acceptance of the Event Terms & Conditions.

Registration and participation at the Event

Your registration entitles you to admittance to the Event. Any and all other costs associated with your attendance (including without limitation any travel and/or accommodation expenses) shall be borne solely by you. Your registration will be confirmed by email. Upon receipt of your ticket, the contract for participation in the Event is concluded.

You acknowledge that WoTCon reserves the right to request your removal from the Event if WoTCon, in its sole discretion, considers your presence and/or behavior to create a disruption or to hinder the Event and/or the enjoyment of the Event by other attendees or speakers.

You acknowledge and agree that WoTCon, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue and time. We are entitled to cancel the Event at any time for good cause (e.g. in cases of force majeure, too few participants, etc.). In such a case, you will be informed immediately of the cancellation.

How we will use your information

WoTCon is committed to data privacy and protecting your personal information. Information on how WoTCon collects, processes, and uses your data is included in the WoTCon Privacy Policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that WoTCon and its event partners may send you event-related information. A valid email address is required for all registrations.

WoTCon uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

WoTCon may disclose your personal data to third party service providers engaged by WoTCon to assist in the conduct of the event. Except as described herein, WoTCon will not disclose your personal data to any other third party without your consent except where required to do so by law.

Event conduct and safety

WoTCon is committed to providing a safe, productive, and welcoming environment to all participants at the events. WoTCon has no tolerance for discrimination, harassment, or bullying in any form at our events. Participants are expected to adhere to these principles and respect the rights of others.

What to do if you witness or are subjected to unacceptable behavior: Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

Liability waiver & release

In consideration of being allowed to register for, and participate in the event, I hereby warrant and represent that I am age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue WoTCon or its members, employees, directors, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of WoTCon. This Liability Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.

I understand that my properties present at the Event are there at my expense and risk. WoTCon does not concern itself with the security or insurance of the goods. You are liable for and must take out adequate insurance against any and all loss or damage of any nature, whichever caused by your acts or omissions. You indemnify WoTCon against any and all claims that third parties may bring against WoTCon in connection with your acts or omissions.

Usage of photographic and video material taken at WoTCon

6.1. In general audio, image, and video recording is permitted at the event. To comply with global data privacy laws, Seedstars may impose certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

6.2. During the event, the organisers and their partners will make photo and video recordings. By entering the event venue, participants give their irrevocable consent to these recordings being made and the free use of their pictures/video shots and voice recordings for photography and video and/or audio recordings made by the organisers or their partners in the context of the event; as well as to the subsequent Internet exploitation on the websites of the organisers and their partners; in the programme of current or follow-up events; and in promotional press reports on the part of the organisers.

6.3. Seedstars may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. Seedstars may also use social media (e.g. Instagram, Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or Seedstars. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.

6.4. By attending the event, you acknowledge and agree as follows: (a) Seedstars may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, Seedstars disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Intellectual property

All intellectual property rights in and to the Event, the Event content and all materials distributed at or in connection with the Event are owned by WoTCon and/or the speakers presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in any Event content and/or in any materials distributed at or in connection with the Event for any reason without the prior written permission of WoTCon

Miscellaneous