WoTCon is welcoming to individuals of all abilities and is committed to providing a fully accessible event for all. We are dedicated to ensuring full access, and we encourage all feedback and suggestions in order to improve your experience at our event.

The following explains all accommodations provided at WoTCon. For any accessibility related questions, please reach out to us at memberservices@wotcon.com. We will do our best to make sure you have an amazing experience.

Dietary restrictions

Several meals are provided by the hotel and are included with your WoTCon registration cost. WoTCon will make its best effort to accommodate all dietary restrictions for every meal on the con schedule.

To help guide your experience and planning, here is how standard meals are structured:

  • Friday Dinner (All-Inclusive only)
    • Buffet style in the ballroom
    • Dismissed by table to fill plates
    • Generally includes salad, one or two meat options, a starch (potatoes or pasta), a vegetable, bread rolls, and one dessert
    • Water in glasses served at table and refilled by staff
    • Cash and card bar for sodas, juice, and alcoholic beverages
  • Saturday Lunch (Everyone)
    • Buffet style in the atrium
    • Generally includes sandwiches (one or two different deli meats), bags of chips, whole fruit (apples, bananas, and oranges), cookies, and bottled water
  • Saturday Banquet Dinner (Everyone)
    • Served at table by hotel staff in the ballroom
    • Generally includes a standard plate for all with a menu chosen by the hotel and is not announced in advance
    • Dessert served at table, usually sliced cheesecake of two to three different flavors
    • Water served at table and refilled by staff
    • Cash and card bar for sodas, juice, and alcoholic beverages

Vegetarian, vegan, dairy-free, gluten free, and other special meal requests are generally provided via specific plates served by staff directly to the individuals who requested them. At the time of the meal, your kitchen liaison and the hotel staff will help direct you to which foods at the buffets are safe and whether a specific plate will be served to you.

Please submit dietary restrictions with your WoTCon registration, and update your existing profile as needed if you are a returning attendee. Dietary restrictions must be made in advance of the con and will depend on the resources and ability of the hotel kitchen to accommodate. Last minute requests for some restrictions cannot be guaranteed, and will delay receipt of your meal.

To ensure your food gets to you promptly and correctly, please submit dietary restrictions no later than the in-person registration deadline. Please get in touch with our Kitchen Liaison during the con for any late requests and we will do our best to make sure you are properly fed!

Accessibility Credentials

WoTCon provides accessibility badge ribbons to individuals who may have mobility, physical, vision, hearing, cognitive, psychological, or any other type of disability that may not be visible. Attendees can pick these up at the registration table. An accessibility ribbon identifies you to Staff and Volunteers, and indicates that you may need additional assistance.

Please note that the accessibility ribbon itself does not provide admission, you must have a valid badge to attend WoTCon.

**Accessibility ribbons are for the use of one individual only throughout the course of WoTCon.

Accessible Seating

We provide priority seating for attendees with disabilities as available, and have some marked seats in the main room and panel rooms to accommodate those with low vision/hard of hearing/access to aisles for mobility aides. These markers are stretchy blue chair sashes and can be relocated to a specific seat upon request, with some exceptions.

All seating for panels and events is on a first come, first served basis, and we cannot guarantee seating for everyone.

WoTCon has several chairs suitable for people of size, with padded seats measuring 21”x25” with an 800lb weight capacity. These can be reserved in advance via accommodation request and placed in rooms/meals as needed. When not reserved, they are available for anyone to use.

If you require a specific seating accommodation, please complete the “Accommodation Request” box within the account section (you must be logged in).

Attendees with disabilities should plan to arrive early to events so that we can best accommodate you. There are 30 minutes between panels to better help everyone get where they need to go! We will make every effort to help you access the panels and activities that are important to you.

 

Special Guests, Photo Ops, and Queues

In the event of special guest events or photo ops, we will provide expedited line access. These events may require advance sign-up on a first come, first served basis. Guests may be available for a limited amount of time, and we cannot guarantee admission to any WoTCon attendee.

Please show your Accessibility Ribbon to ushers/door volunteers for expedited line access at any additional queued events.

 

Accessibility at Registration

Registration staff and volunteers located at the registration table can help you:

  • Obtain your accessibility ribbon
  • Ask any questions regarding accessibility for WoTCon events
  • Learn about other accessibility services.

Ribbon Policy

Accessibility ribbons are valid for all days of the event.

Please do not remove your ribbon for the duration of the event. If your ribbon is lost or damaged, please see registration or any WoTcon staff member for a replacement.

One companion ribbon will be issued for each attendee if they will be attending panels and events with you.

Service Animals

Service animals are permitted throughout the venue; however, this DOES NOT include:

  • Emotional support animals;
  • Therapy animals; or
  • Companion animals.

Per hotel policy, pets are not allowed and will be turned away. Only legitimate service animals that are properly trained and under the proper care of their owners will be allowed into the event.

All service animals must remain by their handler’s side at all times and must be harnessed, leashed, or tethered, unless these devices interfere with a service animal’s work, or the individual’s disability prevents using these devices. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.

Service animals must be housebroken. Relief areas are available directly outside the main and side entrances of the hotel, and escort to those areas provided upon request by WoTCon staff or volunteers.

Anyone bringing an animal will be responsible for and liable for any damage or injury caused by the animal.

All animals should have legally required vaccinations as determined by Franklin County, Ohio, USA.

Wheelchair Accessibility

The Marriott has sidewalk ramps, automatic doors at all street levels, restrooms, and elevators accessible for persons with mobility disabilities.

If you will be attending and require the use of a wheelchair or motorized chair, please complete the Accommodation Request Form in your account profile so that we can better prepare the con space to meet your needs.

Is there anywhere I can rent a wheelchair/walker/cane?

The Marriott and WoTCon are not currently able to offer mobility device rentals at this time. There are a number of great local businesses that do offer equipment rental that includes delivery to the hotel, and if you need a referral or recommendation, please reach out to us at memberservices@wotcon.com.

Sensory Warning

Strobing lights, amplified sounds, and some large crowds will be present at Con events. Where possible, warnings/signage will be posted in the event schedule and on site with applicable sensory warnings. Please be aware of your surroundings and consider taking breaks as needed. However, if you leave during a seated panel or session, we cannot guarantee your seat will be held until you return.

All main stage and panel events are livestreamed, so if you find yourself needing to recharge in your hotel room or in a quieter community space, you can still watch everything remotely!

Effective Communication Requests

Currently, WoTCon is handling communication requests for ASL interpretation on a case by case basis as our resources allow. We cannot guarantee ASL interpretation for our programming at this time.

Pre-recorded content will be shown with subtitles when possible. Livestreams of WoTCon programming will be populated with English subtitles via YouTube’s automatic captions within 48 hours of stream, and livestreams will include real time automated captions as technology permits.

Additional requests for Braille/Large Font Print, Guided Tours and/or other forms of Effective Communication should also be made through completing the “Accommodation Request” of the account section and will be handled on a case by case basis.

Currently, WoTCon has and can provide Large Print and Braille programs or other materials as deadlines and requests allow. Braille materials are created and shipped to the organizers and the hotel and their availability is subject to the whims of commercial shipping. Digital versions of programs and other written material compatible with screen readers will be provided on request.

The deadline to request effective communication is the same as the in-person registration deadline.

Additional Services

Hotel Services: Hotel snack concessions, the bar, and the hotel restaurant are all accessible via ramp and can be accessed by those with mobility aides. If additional assistance is required, please speak with a WoTCon staff member or the hotel staff. The hotel does not provide Braille menus or other materials.

First Aid: We will have a First Aid kit available at registration, which is indicated on the event map. WoTCon does not have designated trained medical professionals on staff; for urgent medical care or medical emergencies, call 911.

Cold Storage Availability: All hotel rooms are equipped with a mini fridge for cold storage. If you require a freezer, speak to the hotel staff at the front desk and they can accommodate this.

Comments, Questions, Suggestions

The WoTCon accessibility team will consider any request by an attendee with a disability for a reasonable modification of its policies, practices, or procedures or for auxiliary aids and services that will permit the guest equal enjoyment of the services offered at the event. We encourage you to make any such request as far in advance as possible to enhance our ability to evaluate and fulfill the request.***

WoTCon cannot guarantee fulfillment of specific accommodation requests made after the in-person registration deadline, or if those requests exceed our resources to provide.

In trying to make WoTCon an example of excellent accessibility, we encourage you to contact us via email at memberservices@wotcon.com for any of your accessibility-related needs. Additionally, if you have any questions about ADA or other accessibility policies or our services please reach out to us.

 

 

Updated on 2026-05-13