WoTCon is welcoming to individuals of all abilities and is committed to providing a fully accessible event. We are dedicated to ensuring full access, and we encourage all feedback and suggestions in order to improve your experience at our inaugural Con.

The following explains all accommodations provided at WoTCon 2022. For any accessibility-related questions, please complete our online contact form. We will do our best to help you have an amazing experience.

Accessibility Credentials

WoTCon provides accessibility ribbons to individuals who may have mobility, physical, vision, hearing, cognitive, psychological, or any other type of disability that may not be visible. Attendees can request a ribbon through completing the Accessibility “Accommodation Request” box in the account section, or at the time of the event on site (no application required). These ribbons may be picked up on site only at the Registration table. An accessibility ribbon identifies you to Staff and Volunteers, and indicates that you may need additional assistance.

Please note that the accessibility ribbon itself does not provide admission, you must have a valid badge to attend WoTCon.

**Accessibility ribbons are for the use of one individual only throughout the course of WoTCon 2022. Accessibility stickers cannot be redistributed, resold, or reallocated. Failure to comply with this will result in revocation of your badge without refund and the inability to attend WoTCon in the future.

 

Accessible Seating

We provide priority seating for fans with disabilities as available. All seating for panels and events is on a first come, first served basis, and we cannot guarantee seating for everyone. If you require a specific seating accommodation (aisle seat, larger seat/greater weight limit, etc.), please complete the “Accommodation Request” box within the account section (must be logged in).

Attendees with disabilities should plan to arrive early to events so that we can best accommodate you. We will make every effort to help you access the panels and activities that are important to you.

 

Special Guests, Photo Ops, and Queues

In the event of special guests or photo ops, we will provide expedited line access. For safety, these events will require advance sign-up on a first come, first served basis, and will be broken into time blocks with limited numbers of attendees per block. Guests may be available for a limited amount of time, and we cannot guarantee admission to any WoTCon attendee.

Please show your Accessibility Ribbon to ushers/door volunteers for expedited line access at any additional queued events.

 

Accessibility at Registration

Registration staff and volunteers located at the registration table can help you:

  • Obtain your accessibility ribbon;
  • Ask any questions regarding accessibility for WoTCon events; and
  • Learn about other accessibility services.

 

Ribbon Policy

Accessibility ribbons are valid for all days of the event.

Please DO NOT remove your ribbon for the duration of the event. If your ribbon is lost or damaged, please see registration for a replacement.

One companion ribbon will be issued for each attendee.

If an attendee wants to switch their companion, please bring the old companion sticker to the Registration table to be reissued. 

 

Service Animals

Service animals are permitted throughout the venue; however, this DOES NOT include:

  • Emotional support animals;
  • Therapy animals; or
  • Companion animals.

 

Per hotel policy, pets are not allowed and will be turned away. Only legitimate service animals that are properly trained and under the proper care of their owners will be allowed into the event and provided with the appropriate credentials.

All service animals must remain by their handler’s side at all times and must be harnessed, leashed, or tethered, unless these devices interfere with a service animal’s work, or the individual’s disability prevents using these devices. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.

Service animals must be housebroken. Information on relief areas for service animals will be provided closer to the Con, and escort to those areas provided upon request by WoTCon staff or volunteers.

Anyone bringing an animal will be responsible for and liable for any damage or injury caused by the animal. 

All animals should have legally required vaccinations.

 

Wheelchair Accessibility

The Marriott has sidewalk ramps, automatic doors at all street levels, restrooms, and elevators accessible for persons with mobility disabilities.

 

Is there anywhere I can rent a wheelchair/walker/cane?

The Marriott and WoTCon are not currently able to offer mobility device rentals at this time.

Sensory Warning

Strobing lights, amplified sounds, and some large crowds will be present at Con events. Where possible, warnings/signage will be posted in the event schedule and on site with applicable sensory warnings. Please be aware of your surroundings and consider taking “stimulation breaks” as needed. However, if you leave during a seated panel or session, we cannot guarantee your seat will be held until you return.

 

Effective Communication Requests

If you would like to request Sign Language Interpretation for any event or panel (including virtual), please complete the “Accommodation Request” box within the account section (must be logged in). Keep in mind, requests must be made no later than four weeks before the event to allow for sufficient processing time.

If you are requesting ASL/sign language interpretation, please be prepared to select which panels and events you will be attending when the schedule becomes available.

All pre-recorded content will be shown with subtitles.

Additional requests for Closed Captioning of live stream events for virtual attendees, Braille/Large Font Print, Guided Tours and/or other forms of Effective Communication, should also be made through completing the “Accommodation Request” of the account section.

The deadline to request Sign Language Interpretation and/or other forms of effective communication is June 10th, 2022.

 

Additional Services

Hotel Services: Information about accessibility of Starbucks, hotel concessions, the bar, and the hotel restaurant will be posted as that information becomes available. If assistance is required, please speak with a WoTCon staff member.

First Aid: We will have First Aid kits available in several areas of the Con, indicated on the event maps. WoTCon does not have designated trained medical professionals on staff; for urgent medical care or medical emergencies, call 911.

Quiet Room: If you need a break from the noise and crowds, we have a Quiet Room and will be announcing the location closer to the Con. Please be courteous to others when utilizing the space.

Cold Storage Availability: We have cold storage available for medications on a first come first service basis located in Con-Suite. However, please be aware that space is limited. Speak with one of our Staff onsite or send us a message via our online contact form prior to the Con for more information.

 

Comments, Questions, Suggestions

The WoTCon accessibility team will consider any request by an attendee with a disability for a reasonable modification of its policies, practices, or procedures or for auxiliary aids and services that will permit the guest equal enjoyment of the services offered at the event. We encourage you to make any such request as far in advance as possible to enhance our ability to evaluate and fulfill the request.***

***We are not currently able to accommodate individuals who are unable to be vaccinated for COVID-19, including infants and young children pending vaccine availability prior to WoTCon. Please see our COVID Safety for more information.

WoTCon cannot guarantee fulfillment of specific accommodation requests made after June 10th, 2022.

In trying to make WoTCon an example of excellent accessibility, we encourage you to contact us by completing our online contact form for any of your accessibility-related needs. Additionally, if you have any questions about ADA or other accessibility policies or our services please reach out to us.