Volunteer duties will be dependent on the needs of the section in which volunteers are assisting. Below is a breakdown of the different volunteer sections and their duties.
Welcome Wagon/Registration
- Assist Registration Coordinator with on-site registration of attendees
- Answer general/common questions regarding registration (e.g., What is included in the ticket? What is the difference between a VIP and regular ticket?)
- Assist registration section with matching attendees to convention badges/packages
- Assist with logging/checking in attendees as they pick up their registration packages
- Welcome attendees as they arrive and check in
- Answer questions from attendees about the convention schedule, areas, events, etc.
- Help ensure those with accessibility needs know where and what accessibility features are available when asked
WoTCon Vendor Area
- Monitor the WoTCon merchandise/vendor area for potential theft/accidental non-payment
- Assist vendors as needed with setup and/or tear down of their spaces as available
- Facilitate the purchase of merchandise using available resources (e.g., purchase software)
- Notify convention staff when/if merchandise is running low (in case we have more)
- Answer questions about merchandise, including cost and availability of out of stock items
- Provide attendees with online ordering information (where items can be ordered online) as requested for additional/no longer in stock merchandise
Photography
This volunteer role is specifically designated for professional and/or skilled-amateur photographers who can provide their own equipment
Assist WoTCon marketing team by taking photographs at the Con for use in WoTCon marketing materials and social media posts
Coordinate with other photography volunteers and the WoTCon marketing team to ensure relevant events are being covered and a variety of attendees, volunteers, Builders, and guests are being captured
Set Up/Tear Down
- Assist with the set up/tear down of event spaces as needed
- Assist with the cleaning/sanitization of event spaces as needed
- Help carry/move required equipment from area to area as needed (if able)
- Help ensure venue is being treated with respect and not damaged/misused/left dirty or out of order during convention time frame
Entry/Exit
- Monitor the entrances to convention spaces to ensure only paid-attendees/badge-holders enter the area
- Monitor convention space exits to ensure they are not being used as entrances
- Monitor entrances/exits to VIP spaces to ensure only VIPs and other authorized persons enter the space
Event Volunteer
- Assist event’s MC with anything needed
- Assist with Q&A, organizing questions, and passing microphone
- Assist with miscellaneous needs that arise for facilitation of events
Join the pattern!
